• For podium presentation, slides need to be on a USB drive; if unable to use USB, contact your session chair. You will not be able to use your own laptop and must use the conference-provided laptop.
• As back-ups to the USB drive, ANS recommends that you email your slides to yourself and upload them to the meeting platform.
• Presenters will not be able to access the internet via the session-room laptop.
• Most podium presentations will be 15 minutes in length followed by a 5-minute discussion period; confirm this via the presentation minutes posted adjacent to your presentation title.
• To find or confirm your presentation time, use the Search the Program box in the Technical Sessions program. You can search by your name.
• All presenters need to be registered for the conference.

To upload your slides to the meeting platform as a back-up:

• Must be registered for TOFE 2024 to access the platform.
• Click “Manage Your Papers” in the left-hand navigation bar (under your name), click your abstract title, and then “Attachments/Add a New Attachment.”
• To add your presentation, click “Add a New Attachment,” select the Presentation Slides (Admins) attachment type, add a document name, upload the file, and click “Add New Attachment."

On the day of your session:

• Arrive to your assigned room (as listed in the program) at least 15 minutes before the start of the session.
• Bring your slides on your USB drive to the session room.
• Provide the session chair with a brief biography for introductions.
• Do not ask the session chair to reschedule your presentation within the session. Many attendees schedule their attendance at various sessions in accordance with the order of presentations listed in the program.

Technical session rooms will have the following equipment, which must remain in the room:

• Laptop computer
• LCD projector, screen, and laser pointer
• Microphone
• VGA cable

TOFE Poster Guidelines

General

• Posters should be a maximum of 36" wide x 48” tall, and they should be in portrait format.

• Please bring your printed poster to the designated room at least 15 minutes before the start of the session.

• You will have an assigned board, and supplies will be provided to attach your printed poster to the board.

Text

● Use sans serif fonts like Arial or Open Sans

● Ensure adequate spacing between letters, words, lines, and paragraphs. Ideally:

○ 1.5 x spacing between lines

○ Extra space around headings and between paragraphs.

● Avoid using all capital letters and uppercase letters for continuous text.

● Avoid italics and underlining; use bold for emphasis.

● Try to limit the use of small font sizes. Ideally:

○ For titles: 36-44 pt

○ For all other text: 24-28 pt

○ Minimum font size: 16-20 pt

● For headings, use a font size at least 20% larger than the normal text.

Color

● Avoid using color as the sole method to convey important information. For example, in a graph you can use different shaped data points in addition to different colors to distinguish multiple data sets.

● In particular, avoid green and red/pink, as red-green is a common form of color-deficiency.

● Employ color filters, like grayscale, to test slides' dependency on color for meaning.

● Ensure high contrast between text and backgrounds. For example, a white background with black or dark text.

● Here is a resource “Coloring for Colorblindness” to help with choosing color palettes (link)

Organization

● Utilize clear headings and structure with a consistent format.

● Ensure content is arranged for logical reading order.

● Simplify tables and designate column headers.

● Avoid multiple columns (as used in newspapers).

● Align text to the left and use simple sentence structures.

● Consider using bullet points and numbering rather than paragraphs of text.

● Avoid abbreviations and acronyms where possible; always provide the expanded form when first used.

Sources for further reading

[1] British Dyslexia Association, "Dyslexia Friendly Style Guide," British Dyslexia Association, Year. [Online]. Available: https://www.bdadyslexia.org.uk/advice/employers/creating-a-dyslexia-friendly-workplace/dyslexia-friendly-style-guide.

[2] D. Nichols, "Coloring for Colorblindness," 2020. [Online]. Available: https://davidmathlogic.com/colorblind/.

[3] Microsoft, "Make your PowerPoint presentations accessible to people with disabilities," Microsoft Support, [Online]. Available: https://support.microsoft.com/en-us/office/make-your-powerpoint-presentations-accessible-to-people-with-disabilities-6f7772b2-2f33-4bd2-8ca7-dae3b2b3ef25.