The conference rate for hotel rooms is $139 with the GroupID code ANSATT. To access the lower student rate, please contact to get the student code.

Please make the subject line for this email,

Call Hilton reservations at 1-800-445-8667 or 865-251-8578 and request your GroupID code to make either individual or group reservations.

If the $139 room block at the Hilton fills up, we recommend the Hyatt hotel and Embassy hotel in downtown Knoxville on Gay Street.

There will be a shuttle stop at the Embassy on Friday and Saturday. Those staying at any hotel farther away from downtown Knoxville will be responsible for providing their own transportation.

Travel Reimbursement Statement

To make the ANS 2023 Student Conference more financially accessible for students, transportation, gas, and lodging may be covered by the University of Tennessee, Knoxville. Costs that will not be reimbursed include food and other personal expenses. Only one reimbursement request per school will be accepted, so please choose a faculty member or other representative to receive the check. The chosen school representative will be responsible for dispersing the reimbursements to each student. Your institution is still eligible to receive reimbursement even if it does not have an ANS Student Chapter. To receive reimbursement, please fill out the Google Form with the following information: school representative’s email address, school representative’s name, school, financial information, and files of the receipts. Do not include any non-student expenses in the Google Form, as they will not be accepted. If you have any questions, please reach out to

If your reimbursement is being returned to an individual at your University/Institution, you must submit financial information to the provided link to be reimbursed: If your reimbursement is being returned to your University/Institution, you must provide their W-9 Form in the Google Form.

Reimbursement requests will be accepted until May 15, 2023, at 11:59 PM. If you have extenuating circumstances and cannot meet the deadline, please send us an email.

***Please note that only one travel assistance check will be given per school so be sure to compile all receipts for the Google Form submission.***

DISCLAIMER: No amount of reimbursement can be guaranteed, but we will do our best to provide as much financial assistance as possible. The final reimbursement amount will be based on the raised funds and the number of eligible applicants.

Travel Reimbursement Google Form Link:

Last modified March 23, 2023, 9:09am EDT