Frequently Asked Questions (FAQ)

Where do I find the links to join sessions?

All links will be live shortly before the session starts. Please feel free to add all your sessions to your personalized itinerary. You can also add sessions to your calendar by clicking on "Subscribe to Your Itinerary Calendar."

I am presenting in a session, do I need to register?

Yes, all attendees need to register to gain access to the platform and access to the technical session links. Register now!

Can I add my Itinerary to the calendar app on my phone, tablet or computer?

Yes. Clicking the “Subscribe to Your Itinerary Calendar” button should allow you to subscribe automatically using the default calendar app for the device. For example, on a Mac or iPhone, it will add it to the Calendar app. On an Android device, it will default to the Google Calendar. In Windows, it will most likely default to Outlook.

To add a feed to a particular application manually, you’ll first want to right-click the “Subscribe to Your Itinerary Calendar” button and select “Copy Link Address.” Then, you can follow the steps below:

Outlook:

• Go to: https://outlook.office.com/calendar/addcalendar
• Click “Subscribe from web”
• Paste the URL that was copied above (and select a name and color)
• The calendar feed should now appear in the Calendar screen in Outlook (though you may need to select the radio button next to it to enable the events)

Gmail/Google Calendar:

• Go to: https://calendar.google.com/calendar/
• Click the plus next to “Other calendars” and select “From URL”
• Paste the URL that was copied above and select “Add Calendar”
• Click the left arrow next to Settings in the top-right corner to exit Settings and return to the calendar
• If you’d like to change the name or color, you can click the dots next to the calendar in the left menu and adjust its “Settings”

MacOS Calendar:

• Go to File > New Calendar Subscription and paste the URL that was copied above
• Adjust the name, color, etc., as needed, and I would recommend using “Every hour” for the auto-refresh

What is ANS’s ethics policy?

Please review the ANS Code of Ethics and Respectful Behavior Policy.

Are there copyright concerns for hosting our presentations on the meeting platform?

By uploading your presentation file(s), the author gives ANS permission to host and use the file(s) for the purpose of hosting this Meeting. Microsoft PowerPoint or Adobe Acrobat (PDF) presentation files will not be made available to attendees; only limited users (session chairs, organizers, ANS staff, and meeting admins) will have direct access to these files for the sole purpose of displaying/broadcasting the presentations for the meeting. Presentations should not have copyrighted material included, because the sessions will be recorded and viewable by meeting attendees at any time. The summary submitted for Transactions of the American Nuclear Society are subject to copyright and should not be shared without written permission from ANS and the author.

Will there be anyone to help run each zoom session?

Yes, each technical session will have a Session Producer assigned for basic assistance. For any extra assistance or questions, please email meetings@ans.org.

Is there a time limit to my presentation?

Most presentations are allowed 20 minutes with a 5 minutes Q&A. Please contact your chair ahead of time for specifics on your session.

Is there a presentation template?

Yes, the PowerPoint Template is available on the Resources page.

What file formats can I upload to the platform?

We are allowing PDF, PPT, MP4, and links to external (e.g. YouTube, Vimeo) videos (for prerecorded videos).

Will the sessions be live or prerecorded?

The sessions will all take place live, but if a presenter cannot make their designated time, you may see part of a session prerecorded.

Will the sessions be recorded?

Yes, please note all sessions will be recorded and made available shortly after on the ANS site. Please contact meetings@ans.org if recording the session may cause any issues.

Will the recordings be available after the session?

Yes, registrants will have access to all sessions. Please give ANS 24 hours after completion of session to post the recordings to the platform.

Who will run the presentation?

That is up to the author and the Session Chair. We recommend that each presenter share their screen and run their own presentation. Session Chairs, please be ready in case of an internet connection issue, power loss, etc.

How will the audience submit questions?

There are two ways attendees will be able to ask questions; one option is to submit questions through the chat function and the other is to click the “raise your hand” button. The Session Chair can then unmute the attendee to ask the question. The chair of the session will announce how they are handling questions at the beginning of each session.

Who do I contact with any questions about the platform or live sessions?

Please contact meetings@ans.org and they will direct your question to the appropriate staff.

Will there be a way to submit questions or comments after the session is over?

There will be a comments section on each session page of the meeting platform. Please feel free to browse the technical sessions!

Will ANS still use the meeting App?

There is no app for this meeting.

Can we receive personal development hours for PE?

Yes, please send a list of all sessions (with day and time) attended live (no recorded sessions) to meetings@ans.org . Once your attendance has been verified against the report, a certificate will be issued.

I’ve seen cool backgrounds for Zoom. Does ANS have one?

Yes! Please visit the Resources page to download and for instructions.

I just have a question. Who can help me?

We have several options!

Please email meetings@ans.org any time.

For any registration questions, please email registrar@ans.org any time.

Call during meeting hours: (800) 323-3044

Tuesday 10AM–4PM (EST)
Wednesday 10AM–4PM (EST)
Thursday 10AM–4PM (EST)