Presenter Resources

Your Presentation Schedule

• Find your presentation(s) in the PSA program: https://www.ans.org/meetings/psa2021/sessions/view-technical/
• You can “Search the Program” with your name. Make sure there are no overlaps with any other obligations you may have. If you notice you are scheduled for multiple sessions at the same time, contact psa2021@osu.edu right away.

Registration

• To enter the meeting platform in preparation for your presentation and on the day of your presentation, you will need to be registered for PSA 2021. If you have questions about registration, please contact the ANS Registrar at registrar@ans.org

Preparing for Your Presentation

1. Permission/Copyright Notice: By uploading presentation file(s), presenters give ANS permission to host and use the file(s) for the purpose of hosting PSA 2021. Microsoft PowerPoint or Adobe Acrobat (PDF) presentation files will not be made available to attendees. Only limited users (i.e., sessions chairs and organizers, ANS staff, and meeting administrators) will have direct access to these files for the sole purpose of displaying/broadcasting the presentations for the meeting. Presentations should not have copyrighted material included because the sessions will be recorded and viewable by meeting attendees at any time.
2. Your presentation will be 20 minutes, with 5 additional minutes for Q & A with five minutes reserved for transition between presentations.
3. Before and during your presentation, you will use the meeting platform: https://www.ans.org/meetings/psa2021/ You must be registered for the meeting and logged in to access the platform’s administrative features and the meeting itself. For access to administrative features, click "Manage Your Papers” from the left-hand navigation bar to see all papers for which you are listed as a primary or presenting author. If you do not have Manage Your Papers access after registering and logging in, please let us know immediately.
4. Using “Manage Your Papers” and then “Add a New Attachment,” you must upload your PowerPoint presentation (.ppt or .pdf) to the platform as a backup in case there are issues sharing your screen during your presentation. Please use the PowerPoint template, provided in the Resources section of the meeting platform.
5. If you live in a country outside of North and South America, you may elect to record a presentation (e.g., PowerPoint slides accompanied by audio) ahead of time, and the Session Chair will play the recording during the session. If you elect to pre-record, we request that you deliver your presentation no later than 3 days before your session. Tell the Technical Program Chair [psa2021@osu.edu] that you have uploaded the presentation so that your presentation can be tested ahead of time and your Session Chair informed that the recording is available.
6. All sessions will be recorded and posted to the meeting platform, so please plan your presentation accordingly.
7. ANS will offer Zoom training. You do not need to sign up for a training time because all training is on a drop-in basis. Training times (all stated in Central time) and the Zoom link for training will be provided thru email.

Day of Your Presentation

You are responsible for presenting your paper at the meeting's technical sessions. If, for good reason, you cannot present your paper, a qualified and knowledgeable substitute should be selected by you to present the paper at the scheduled time. Failure to do so without proper cause and notification may result in your paper being withdrawn from the proceedings and restrictions of future presentations. Before the meeting, Professors Smidts (psa2021@osu.edu) and Sinha (psa2021@osu.edu) MUST be informed of any changes in the status of your presentation. Changes during the meeting (e.g., because of illness) MUST be reported to the Technical Program Chair before the conclusion of the meeting.

• Each session will have a producer. The producer will start the session approximately 20 minutes before the designated start time; please join early to test the Zoom platform and discuss any last-minute changes with your Session Chair. You will join your session by clicking the link to your session in the meeting platform (see sample screenshot below)

Other Questions?

• Please check our FAQ page here: https://www.ans.org/meetings/psa2021/resources/faq/
• Contact Carol Smidts (smidts.1@osu.edu)/Vaibhav Sinha (sinha.181@osu.edu)/Rich Denning (denningrs.8@gmail.com)/John Greenwood (jgreenwood@firstenergycorp.com) if you still have questions.

Zoom Training Schedule

In order to support the virtual format of PSA 2021, Zoom trainings to authors, presenters and session chairs will be offered by ANS headquarters starting from November 1st to November 5th on alternate days of the first week of November (i.e on Monday, Nov 1, Wednesday, Nov 3rd and Friday, Nov 5th) these dates are one week prior to the actual PSA 2021 conference dates which is from November 7th -12th, 2021. The Zoom training link will be provided in a separate email. The zoom training schedule is mentioned in the lines below (All quoted time is in Central Time Zone):

Monday-Wednesday-Friday: Morning Session from 9:00 AM – 11:00 AM (CST)

Monday-Wednesday-Friday: Afternoon Session from 2:00 PM – 4:00 PM (CST)

*Please make a note that the above mentioned Zoom training is also highly recommended for Panelists, Plenary Speakers and Session Chairs/Co- Chairs). This Zoom training is to confirm that microphones and cameras are working for the upcoming presentation/meeting. Furthermore, the Zoom training will also be used to provide guidance on how to navigate the ANS website for PSA 2021 information, where to sign up, and how to obtain Zoom links etc. for the upcoming PSA 2021 Virtual Meeting Sessions.