Frequently Asked Questions (FAQ)

What is ANS’s ethics policy?

Please review the ANS Code of Ethics and Respectful Behavior Policy.

I am presenting in a session, do I need to register?

Yes, all presenters are required to register for the conference. Contact registrar@ans.org with any registration questions.

Is there a time limit to my presentation?

Regular presentations are allowed 15 minutes with 5 minutes for Q&A. Lightning talks allow 7 minutes for presenting and 3 minutes for Q&A.

Is there a presentation template?

Yes, the PowerPoint Template is available on the Resources page of the meeting at which you will be presenting. Jay please add in the template to our resources page. For any questions, contact conferences@ans.org

Do I need to stay in the ANS hotel room block?

ANS has negotiated discounted rates at select nearby hotels for conference attendees. We encourage you to book within one of these blocks whenever possible. Staying at one of the recommended hotels helps ANS manage event costs and continue offering an affordable conference experience for students. Thank you for your support!

Is there a map of Texas A&M’s campus?

Yes! The official interactive campus map can be found here. A specialized map of conference locations will be available on the conference app.

Will food service be able to accommodate my special dietary needs?

Yes. During registration, please check the box notating that you have special dietary requirements. All efforts will be made to satisfy needs. Please contact registrar@ans.org with any concerns.

How do I communicate accessibility needs to the conference organizers?

Our goal is to ensure all ANS conferences are accessible to everyone. When you register for the conference, please check the box labeled "Do you have a disability or special need which requires additional support?" In your response, please indicate any accessibility needs such as wheelchair access, sign language interpretation, or a guide. If necessary, the ANS conferences team will follow up with you to clarify your needs. You can contact them directly at any time by emailing registrar@ans.org.

If there is specific accessibility information you would like to see here, or if you wish to discuss any conference accessibility requirements, please contact our team by email at conferences@ans.org and someone will respond to you shortly.

Can I add my Itinerary to the calendar app on my phone, tablet or computer?

Yes. Clicking the “Subscribe to Your Itinerary Calendar” button should allow you to subscribe automatically using the default calendar app for the device. For example, on a Mac or iPhone, it will add it to the Calendar app. On an Android device, it will default to the Google Calendar. In Windows, it will most likely default to Outlook.

To add a feed to a particular application manually, you’ll first want to right-click the “Subscribe to Your Itinerary Calendar” button and select “Copy Link Address.” Then, you can follow the steps below:

Outlook:

• Go to: https://outlook.office.com/calendar/addcalendar
• Click “Subscribe from web”
• Paste the URL that was copied above (and select a name and color)
• The calendar feed should now appear in the Calendar screen in Outlook (though you may need to select the radio button next to it to enable the events)

Gmail/Google Calendar:

• Go to: https://calendar.google.com/calendar/
• Click the plus next to “Other calendars” and select “From URL”
• Paste the URL that was copied above and select “Add Calendar”
• Click the left arrow next to Settings in the top-right corner to exit Settings and return to the calendar
• If you’d like to change the name or color, you can click the dots next to the calendar in the left menu and adjust its “Settings”

MacOS Calendar:

• Go to File > New Calendar Subscription and paste the URL that was copied above
• Adjust the name, color, etc., as needed, and I would recommend using “Every hour” for the auto-refresh

I just have a question. Who can help me?

Please email conferences@ans.org.